Basecamp Level completion email example

an example of what one looks like
subject: A member submitted a level completion request

Dear Vice President Education,

A member in your club has reached an important milestone in the Toastmasters Pathways learning experience! Matthew Kleinosky has finished Level 5 Completion—Visionary Communication and submitted a completion request on 11/8/2017 9:16:00 PM for your approval.

Please review and process the request as soon as possible because Matthew cannot begin the next level in their path until you do so. You can view the request by logging in to Base Camp as manager and selecting the Pending Requests tile on the home page.

For more information on completion requests, watch the level completion tutorials for Base Camp managers. These tutorials can be located on the Manager Tutorials page. Thank you for your dedication and leadership!


Toastmasters International

Another (easy) way to get to Pathways Basecamp

Some members have had concerns and confusion on “How to use Pathways”

Here is a very easy – one click way to get back to Basecamp once you have started using Pathways … from your Toastmasters Profile page!

  1. Login to Toastmasters
  2. Click on your name (in yellow) at the top of the screen
    which takes you to your Profile page
  3. Click on “Go to my transcript” in the Pathways section

Uploading Evaluations … and other Files in Pathways

Each member has an online file storage system provided by Pathways BaseCamp called the “e-Portfolio”.
it is accessed by:

  1. Login to BaseCamp
  2. click on “Education Transcript” tile
  3. Click on “E-portfolio”

Once in the E-portfolio, a member can upload files of many types and see all of their e-Badges.
To upload documents, the member selects Documents:

Then navigate to any of the folders: one for each Level (1-5) + “My documents”
One cannot add to, delete or rename these 6 folders.

Any files uploaded are for the individual member’s use. Not for sharing.
No one else can see them
No one else can upload files to another member’s E-portfolio.

Maximum document size: 20 MB
Document /Files types allowed:  Most office, image, audio and video file types including zip files
ONLY: “ppt”, “pdf”, “png”, “txt”, “zip”, “xls”, “xlsx”, “pptx”, “doc”, “docx”, “jpg”, “mp3”, “avi”, “csv”, “psd”, “eps”, “css”, “mpeg”, “htm”, “html”, “wav”, “mp4”, “gif”, “bmp”, “mov
The only other restriction is the numbecharactersaters in the file name, limited to around 44 characters – I will verify this…

Click on “Add File”,

A pop-up window will appear select the file on your local device and click on “Add’ button – that is it!


Pathways- when choosing “Home Club” matters…

Every time a member logs into Base Camp on pathways, a member must select their home club and role in that club.

For most members – there is no choice, they are members of only one club, and they are not a Basecamp Manager for that club, so they simply “Login in as a  Member” to their only club every time.

For dual members, people who are members of more than one club where Pathways has rolled out, there are a couple effects of which “Home club” is selected.

  • Approval requests – both external training and level completion
  • Sending new Feedback requests, giving badges etc

For doing most training and reading of BaseCamp materials online, the choice of home club is irrelevant, The member has access to all purchased paths and activated levels from any home club.

When it makes a critical difference is when the member makes an approval request – either for “External Training” or completion of a level. In both of these situations, the request can only be approved by the BaseCamp Managers of the home club the member is most recently logged into.
the request for level approval “moves with” the member if they change home clubs by a new login to Pathways.

External training requests are more of a courtesy and the member can proceed without approval in Basecamp. Feedback requests can be answered by original home club even after the member changes home club by a new login.

Level completions are more important.
Only the BaseCamp Managers of the club the member most recently logged into can approve requests – Note:  requesting an education award  is separate and NOT done in Pathways at all – IT HAS NOTHING TO DO WITH DECIDING WHICH CLUB THE MEMBER WILL SUBMIT AN EDUCATIONAL AWARD WITH.

If a dual member has received a request for feedback from a member – they can see and respond to that request even if they change to another home club.

BUT – the dual member can only send new feedback requests and see the profiles of ONLY members of the home club they are currently logged into.

Further, when you login to a home club, the basecamp managers of that club can see what you are working on in Pathways, even if you started those levels / paths before joining that club.

NOTE 2: If you are a dual members, clubs A and B. When you are logged in with Club B as your home club, the BaseCamp Manager of Club A cannot see your progress – you effectively become invisible – not shown as part of that club – until you again log in to club A as your home club.


The 2nd thing all members need to know about Pathways…

The 2nd thing all members need to know about Pathways…

Pathways, makes NO CHANGE in the process to receive an education award after the member completes all the projects required for it.

That process is a club officer needing to submit for the educational awards via Club Central on the TI website.

Completing a Pathways level does not automatically earn an education award.

The member needs to request that a club officer (usually, but does not have to be, VP Education)  submit for the education award in Club Central the way it has been for years

Some members are dual members and can have the award submitted through any of their clubs. Some members wish to delay the submission of the award instead of receiving it immediately after completing.

Pathways, thus , makes NO CHANGE in the process to receive an education award after the member completes all the projects required for it.

Pathways – To use pdf/print instead of online…

If you want to NOT read the project online and want to print it – it can be done in 3 simple steps:

1. Launch the project


2. Jump to “Your Evaluation” using pulldown:
Select to move to another section

3. Click on Print My Project, open and download the entire project as pdf and enjoy. Know that any videos of course cannot be viewed in print!

How a BaseCamp Manager approves a Pathways Level completion

In 3 steps.

After a member completes the required courses plus minimum number of Electives (in Levels 3/4/5) in a Level, the member has to enabled and “Mark Complete” the Level.
When this is done an email is sent to the club BaseCap Managers. The BaseCamp Manager must approve the Level completion before the member will have access to the next level or get credit for Level 5/path completion.

There are 3 steps for the Base Camp Manager to do this – it is very simple and easy.

  1. Login as BaseCamp Manager
  2. Open Pending requests Page”/Click on Pending Request Tile
  3. Click on green checkmark to approve any pending requests


All about Pathways Badges…

Pathways introduces additional formal/official ways to receive give feedback to members beyond speech evaluations.

First let’s talk badges. Members earn badges for Pathways accomplishments.
Path badges
Path Activated badge – when a path is, well, activated (dimmed look)
  Visionary Communication Activated

Path Proficient badge – when path is completed
(badge file name is …”incomplete”)

  Visionary Communication Proficient
(badge file name is …”completed”)

Level Badges
Just like paths levels have activation badges – replaced with “Level # Achieved”. And they Accumulate with a counter on each. Instead of getting separate Level 1 badges for each path – the “Level 1 Achieved” badge gets a number in the bottom right corner for multiple times that level is completed. There s no “Level 5” Achieved badge – that is what the Path Proficient badge covers.

Here is a Level 1 badge after a 2nd Level 1 is completed

Pathways Mentoring program badges – This special program is not part of any path so it has its own activated and completed badges

Give Feedback/Badges to other members:

How that is done will be covered in another blog post – for now here are the FIVE badges which can be given among members:

Enjoy… and stay tuned for more!