How Transparent is TOO Transparent?

Is it a good/bad/great idea for Toastmasters websites to make available to District POTs (Plain Old Toastmasters) the weekly District Performance Reports.
These detail, among other things, the District goals and performance against those along with list of people who have sponsored members, achieved educational awards, clubs which have not submitted officer lists yet, etc.
They are available in a format which makes easier perusing that one at a time on the TI site.

Is that TOO much information? Is it Too Transparent? Can one be TOO Transparent in a non-profit self-improvement organization?

IMHO: I THINK NOT. You?

By the way, I am not asking if those reports are essential to POTs, but whether they should be made available – for the sake of Transparency. And maybe the side benefit of having POTs get a peek into some behind the scene workings at activities and data up the TI chain …

But they meant well

I recently attended a local Toastmasters club as a guest and it was a great meeting: Run crisply on time, with energy and enthusiasm with a nice. welcoming. inclusive community feel. A very nice group of people. (Of course, I made some recommendations to the club at the end 😉

They are an appreciative bunch – one of them bought gifts for each of their outgoing officers in appreciation of their efforts. At the meeting, one member raised a motion to reimburse the cost from club funds and the motion passed unanimously.

I raised my hand and told them I applauded their sentiment. I also told them what they were doing might be in violation of the
club constitution (pdf). I suggested they check and amend their club constitution if they like.

I told them I was sorry! 🙂

What would you do? Do we have an obligation to point this stuff out or is it better to “look the other way”?
For better or worse, and meaning well, I find the latter harder to do

Article XI Legal Status and Dissolution:
Sec. 1. This Club is an unincorporated association formed solely for
the purpose of privately educating its individual members. This Club is not legally affiliated with
any company, agency, or special interest group from which this Club may draw its individual members.
The use of the funds of this Club shall be limited to educational purposes. They may not be used
for social or political purposes, or for the benefit of any individual.

Additional comment:  4 July
Based on various offline discussions, I am very glad I raised the issue and informed the club of official policy…

Come Over to the Dark Side …

Dark as in NO MORE WHITEWASHING!

I mean it – I heard a speech evaluation this week which ended with:
“And I tried really hard but I couldn’t come up with any suggestions”.That is WHITEWHASHING. And it does little to benefit the speaker or anyone else in the audience.Today, I talk about why Whitewashing is Bad, Bad, Bad –  and how to make it good, better, best.

By the way, it irks me when people start (or “middle”) “I’ll also tell you what I didn’t like about your speech.”
WHAT? That is not evaluation.

Our growth and improvement comes through the repeated cycle of action, effective feedback, and (re)cycle.

As Randy on American Idol would say, “Dog, check this out,”: PEOPLE DO NOT WANT YOU OPINION.

It is worth saying again: PEOPLE DO NOT WANT YOUR OPINION.

They want your ANALYSIS (Sorry for all the shouting, I do get worked up about this.)

Competent Evaluation (I will soon revive my proposal for Toastmasters to offer “Competent Evaluator Bronze, Silver and Gold) involves suggestions.

WHITEWASH EXTERMINATION PROPOSAL: IF anyone – including you or me – ever gives a whitewash speech evaluation, the General Evaluator and all club members will take action.

Action: Gently but firmly counsel the Whitewasher. Give them feedback, which might be something like, “You did a good job in pointing out positive things and parts of the speech you liked. We are all here to develop and grow further, of course. That comes from analysis of what we do and specific recommendations.

Further Action:

  • Put  them in the “Whitewasher doghouse”. (OK, call it the “Evaluator Improvement Throne” if you like 🙂
  • The Whitewashers must attend and observe at least 5 speech evaluation before they are asked to do another one.
  • Ask them to consider presenting the Successful Club Series Program: Evaluate to Motivate – If one has to teach something, they will usually remember 95% of it it.

Come over to the dark side (we have cookies) and help stamp out whitewash speech evaluations!

SAY MY NAME!!!! … Rethinking Toastmasters WOTD

The poor neglected WOTD (Toastmasters Word of The Day), not the refulgent thing it can be – so sad 🙁

The Toastmasters Word of The Day is a nice feature of almost every Toastmasters meeting. It is also very often selected poorly, ignored or forgotten during most of the meeting and used in contrived ways. Yeek! I still like the WOTD, but there are ways to get a LOT more out of it.

My basic assumptions here:

  1. Most things can be improved
  2. A lot of what we do –  we do because “we always do it that way”
  3. 2, above is not usually a good long term strategy – trying new things/shaking things up is a good thing.

refulgent

\rih-FUL-juhnt\ , adjective:

def: Shining brightly; radiant; brilliant; resplendent.
example: This blog is, dare I say, refulgent in its on-target analysis and oh so helpful recommendations. 🙂

On the WOTD – Let’s rethink some of things many clubs do.
Please spare me:

  • A loud CLAP when someone uses the WOTD  – anything disruptive – disrupting the speaker is NOT the point
  • Nouns – It is easier to try a new adjective or adverb than to work in a noun.
  • Common words – I mean, do we really need to use the word “Power” as a word of the day? How does that expand our vocabulary and communication?
  • People who giggle or point to the WOTD when they use it – making fun of the WOTD is NOT the point. Is that how you use new words outside of Toastmasters – with a giggle?
  • WOTD in a font too small to see from the back of the room

What I like (But which I rarely have seen a club do)

  • Asking all members to write the WOTD ALL OVER their agendas – put it “in their face” – Try that one meeting and see if the WOTD gets ignored. The fact is many people learn and intake information in many ways and repeating something is even better. Even the act of writing the WOTD onto the agenda primes people’s minds to the word – it makes them consider it.
  • Have all members say the word – with enthusiasm – after it is presented early in the meeting. Speaking the word primes … (well, you know what I said above)
  • Hang ‘Em’High – and wide – If you post the WOTD, post if in the back of the room (and the sides?) where speakers will see it when they stand to speak. Posting it on the back of the lecturn is good but not for reminding the speaker!
  • Fun – even funny example sentences. Did you watch the Scripps Spelling Bee? Word pronunciation, languages of origin, definition and use in a sentence.
  • Adjectives and Adverbs are best most of the time. These words add flavor and nuance to our speech. Nouns are OK from time to time but are often much more ‘forced’ when worked into a speech as WOTD.

Now, go forth and be refulgent with your next WOTD!